Privacy Policy for Hearthstone HR

Hearthstone HR is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, and safeguard the information you provide to us through our online platform, and explains your rights in relation to your personal data.

By using our services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect various types of information to provide and improve our human resources consulting services. This includes:

• Personal Identification Information: Name, professional title, company name, postal address (2847 Bishopsgate, Floor 12, London, Greater London, EC2M 4NR, UK), email address (contact@hearthstonehr.co.uk), and phone number (+44 20 7946 0876).
• Professional Information: Details related to your HR needs, projects, challenges, and aspirations as voluntarily shared during consultations or through our contact forms. This may include information pertinent to talent acquisition, employee relations, performance management, compensation & benefits, HR policy development, organisational design, training & development, and HRIS implementation.
• Technical Data: Internet Protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our online platform.
• Usage Data: Information about how you use our site, products, and services, such as pages visited, time spent on pages, and navigation paths.

2. How We Collect Information

We use different methods to collect data from and about you, including through:

• Direct Interactions: You may give us your personal data by filling in forms on our site or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:
  • Enquire about our services.
  • Request information or materials from us.
  • Engage in our consulting services directly.
  • Subscribe to our newsletters or other publications.
  • Provide feedback.
• Automated Technologies or Interactions: As you interact with our online platform, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies.

3. How We Use Your Information

We use the information we collect for various purposes, including:

• To Provide and Manage Services: To deliver our human resources consulting services, including talent acquisition, employee relations, performance management, and other related HR solutions.
• To Communicate with You: To respond to your inquiries, provide updates on our services, and send service-related notifications.
• For Marketing and Promotions: To send you information about our services, events, and other news that may be of interest to you, based on your preferences. You will always have the option to opt-out of such communications.
• To Improve Our Online Platform: To understand how users interact with our site, and to enhance and improve the functionality and user experience.
• For Legal Compliance: To comply with legal obligations, enforce our terms, and protect our rights and the rights of others.

4. Disclosure of Your Information

We do not sell or rent your personal data to third parties. We may share your information with:

• Service Providers: Third-party vendors and service providers who perform services on our behalf, such as website hosting, data analysis, email delivery, and customer service. These providers are obligated to protect your information and use it only for the purposes for which it was provided.
• Legal and Regulatory Authorities: When required by law or in response to valid requests by public authorities (e.g., a court order or government agency).
• Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our online platform of any such change in ownership or uses of your personal data, as well as any choices you may have regarding your personal data.

5. Data Security

We have implemented appropriate technical and organisational security measures designed to protect the security of any personal information we process. However, please remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

6. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

7. Your Data Protection Rights

Under data protection laws, you have rights including:

• The Right to Access: You have the right to request copies of your personal data. We may charge you a small fee for this service.
• The Right to Rectification: You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
• The Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
• The Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
• The Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us using the contact details provided below.

8. Cookies

Our online platform uses "cookies" to enhance your experience. Cookies are small data files placed on your device. We use them strictly for operational purposes of our website (e.g., maintaining sessions) and for anonymous analytics to understand site usage. You have the option to accept or refuse these cookies and know when a cookie is being sent to your computer. If you choose to refuse our cookies, you may not be able to use some portions of our service.

9. Links to Other Websites

Our online platform may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, or our data practices, please contact us:

Hearthstone HR
2847 Bishopsgate
Floor 12
London, Greater London
EC2M 4NR
UK